Campus Safety and Security Reports

Campus Safety and Security Report 2010

The following materials are distributed to the college community each Fall in the Student Handbook (SH), Crisis Management Plan (CMP), and/or via forms during orientation.

Drug and Alcohol Abuse Prevention Program

HEOA Sec. 107 amended HEA Sec. 120 (20 U.S.C. 1011i): new HEA Sec. 120(a)(2)(B)-(C).

The results of a biennial review of the institution?s program will be available beginning in the fall of 2011. The review will

• Determine the effectiveness of the program and implementing needed changes
• Determine the number of drug and alcohol-related violations and fatalities that occur on the institution?s campus or as part of the institution?s activities, and are reported to campus officials.
• Determines the number and types of sanctions that are imposed
• Ensures that sanctions are consistently enforced.

Alcohol Policy (SH 2010 p. 15-16)

Providence is an alcohol free campus. While we don’t believe that moderate, legal consumption of alcohol is a sin, the Bible is very clear about the excessive use and abuse of alcohol as being a sin (Eph. 5:18, I Cor. 6:10). Additionally, alcohol and the college community are a destructive combination; in fact, 95% of crime on college campuses across the country is alcohol or drug related. Therefore, the Providence campus (and all college related events) will be alcohol free. We take this stance because many students in the college community are under the legal age to consume alcohol, and legal drinking by some could possibly cause themselves and others to stumble into sin.

Essentially alcohol related infractions fall under four different categories:

1. Underage drinking (on or off campus) *
2. Alcohol on campus or at a college event
3. Irresponsible Drinking (on or off campus) as defined below.
4. A combination of any of the above

The legal drinking age of Pasadena, California is 21. If an underage student is caught drinking he/she may be referred to local law enforcement for the applicable legal sanctions.

• Providing alcohol to a minor is a misdemeanor punishable by a fine of $1,000 and 24 hours of community service. If consumption causes death or great bodily harm, punishable by 6 months—1 year imprisonment and/or up to a $1,000 fine.
• Possession of alcohol by an underage person is a misdemeanor punishable by a $250 fine or 24-32 hours of community service on a first offense with increasing sanctions on subsequent offenses.
• Purchase or attempt to purchase alcohol by a minor is a misdemeanor punishable by a $250 fine and/or 24-32 hours of community service with increasing sanctions on subsequent offenses.

Because we live in a community with other Christians at WCIU, and we don’t want to cause fellow brothers and sisters in Christ to stumble, alcohol on campus is strictly forbidden. If a student is drinking on campus or in the possession of alcohol on campus, he/she will be disciplined, even up to eviction from campus and/or suspension.

As an educational institution, the college strives to foster a healthy and responsible view of alcohol. This includes providing student development sessions on alcohol, holding formal and informal discussions on the topic, and holding students accountable to the alcohol policies.

If students who are of legal age decide to drink off-campus, they must drink responsibly.

Practically, responsible drinking includes …

• Being conscious and sensitive to those of our campus community who are convicted about alcohol usage (I Corinthians 10:31-32).
• Arranging transportation or a designated driver to ensure safety of all involved.
• Limiting alcohol consumption to appropriate levels and holding each other accountable for responsible drinking.

Practically, irresponsible drinking includes …

• Drinking to Excess (Drunkenness)
  While drunkenness varies for each person and each situation, a few indicators are: dulled senses, spinning vision, impaired coordination, memory lapses, altered perceptions, and a lack of inhibition. If you are experiencing any of these indicators after drinking alcohol, then you have had too much.
• Providing or offering alcohol to underage individuals.
• Creating a tempting environment where underage students or those with convictions against alcohol usage feel pressured to drink.
• Driving after Drinking
  While most people know the blood alcohol levels that are illegal (.08 %), driving after having only one drink is irresponsible. At this level, vision and reflexes become impaired, thus making it unsafe to drive.

If you feel like alcohol is a personal area of weakness, you should speak with a member of the student life staff to establish a plan of accountability and assistance.

Illegal Drugs (SH 2010 p. 26)

Providence Christian College is a drug-free campus, and therefore prohibits the use of illegal drugs on the campus and at any college-related function. Possession, distribution, or use of non-medicinal or illegal drugs is not allowed at any time. If a student is caught in possession of illegal drugs or paraphernalia, they will be disciplined according to the college?s discipline program; additionally, he/she may be referred to local law enforcement for the applicable legal sanctions.

Health Risks of Drug & Alcohol Usage (SH 2010 p. 28-29)

Alcohol Abuse — When excessive amounts of alcohol are consumed in a short amount of time (binge drinking), the brain is deprived of oxygen and will eventually cause the brain to shut down the voluntary functions that regulate breathing and heart rate. Excessive drinking can lead to alcohol poisoning which may cause the following …

• Vomiting
• Unconsciousness and eventual death
• Cold, clammy, pale, or bluish skin
• Slow or irregular breathing

Source: www.elks.org/drugs

Heroin — a white powder (in pure form) that can be injected, snorted, smoked or swallowed and is one of the most addictive drugs in use today. It can erode physical and mental health including …

• Sleepiness, slow, shallow breathing, loss of appetite, constipation and loss of sexual desire.
• Vomiting and feeling faint.
• Increasing need, the user needs more and more to feel the same effects.
• Trouble keeping a job, spending all your money on heroin, neglect family and friends, loss of all concern for health and safety.
• Violent, erratic, or paranoid behavior.
• Collapsed veins, infection of heart lining and valves, abscesses, liver disease, pulmonary complications, and pneumonia.

Source: www.elks.org/drugs & www.dea.gov

Marijuana — a green, brown, or gray mixture of dried, shredded leaves, stems, seeds of the hemp plant usually smoked as a cigarette. It causes mental and physical impairments including …

• Memory, attention, and learning loss
• Respiratory infections
• Increased heart rate
• Anxiety and panic attacks

Source: www.dea.gov

Methamphetamine — a white, odorless, crystalline powder that can be smoked, snorted, injected, or orally ingested. It causes primarily psychotic behavior and brain damage, including …

• Addiction
• Violent behavior
• Anxiety, confusion, insomnia, auditory hallucinations, mood disturbances, delusions, and paranoia
• Brain damage similar to Alzheimer?s disease, stroke, and epilepsy

Source: www.dea.gov

Steroids — a prescription drug that is either injected or orally ingested including the common names of Anadrol, Oxandrin, Dianobol, Winstrol, Durabolin, and Depo-Testosterone. The health risks are both mental and physical, including …

• Acne, breast development, baldness in men
• Facial hair, deepened voice, menstrual irregularities in women
• Increased irritability, aggression, mood swings, fatigue, restlessness, loss of appetite, insomnia, reduced sex drive, and depression
• Liver cancer, heart attacks, and high cholesterol

Source: www.elks.org/drugs & www.dea.gov

If you are struggling with the effects of alcohol or drug abuse or are addicted to any of the above (or other substances), contact the dean of student life for information on treatment centers and counseling.

Vaccinations Policy

HEOA Sec. 488(e)(1)(E): amended HEA Secl. 485(a)(1) (20 U.S.C. 1092 (a)(1)): added HEA sec. 485 (a)(1)(V)

Immunizations (SH 2010 p. 30)

Providence requires that all students be in compliance with the California Department of Health Services recommendations regarding immunizations. These recommendations are also consistent with the U.S. Public Health Service Advisory Committee on Immunization Practices (ACIP), the American Academy of Pediatrics (AAP), and the American College Health Association (ACHA). This must be documented on the Medical Health and History Form. The required immunizations are: Hepatitis B vaccine, Measles-Mumps-Rubella Vaccines, Tetanus-Diphtheria Toxoids vaccine, and the Varicella Vaccine (Chickenpox). Additional vaccines may be required for students in some May term or 4-W experiences that involve international travel.

Exemptions to the immunization requirements are allowed for medical reasons or personal beliefs. In order to be exempt from this requirement, the student must sign an immunization waiver form.

Security Report (Including Emergency Response and Evacuation Procedures), Timely Warnings, and Crime Log

HEOA Sec. 488(e)(1)(B)-(D) amended HEA Sec. 485 (f) (20 U.S.C. 1092 (f)):

• Revised HEA Sec. 485 (f)(1)(C)
• Revised HEA Sec. 485 (f)(1)(F)
• Added HEA Sec. 485 (f)(1)(J)

The Crisis Management Plan (CMP 2010 p.1-7)

Emergency Phone Numbers and Contact Information

When calling, attempt cell phone numbers first.

Position	Name	Ext.
# President **	Derek Halvorson	4004
# Academic Dean	Russ Reaves	4013
# Director of Development	Jack Hoekstra	4003
# Director of Operations	Dawn Dirksen	4001
# Dean of Student Life	Steve Kortenhoeven *	4005
# Director of Enrollment Management	Larissa Kamps	4014
Director of Student Activities	Justin Bleeker *	4010
Resident Director	Ruby Snieder *	4009
Resident Director	David Ligtenberg *
WCIU Campus Security	John Ludwig, Head

When “on-duty,” resident life staff will have a cell phone. Duty schedule will be posted outside of Hesed Lounge.

# Crisis Management Team (CMT)
* CPR and First Aid Certified
** Authorized to speak with media

Emergency # — 911 (9-911 if calling from a college landline phone)

Pasadena Police Department — (626) 744-4501; non-emergency (626) 744-4241
Pasadena Fire Department — (909) 744-4655
City of Pasadena, General Information Line — (626) 744-4000
Poison Control — (800) 876 – 4766
SoCal Edison Power Outage Hotline — (800) 611-1911

In an emergency, call the supervisor in each affected department. If it involves
…Students, contact Steve Kortenhoeven
…Faculty/Academics, contact Russ Reeves
…Facilities, contact Maintenance at (626) 398-2197

Purpose

The purpose of this plan is primarily to provide a ready reference to phone numbers and procedures during an emergency. Secondarily, this plan outlines prevention and mitigation, planning and recovery procedures and is intended as a tool to be used in preparation for emergency events.

Basic Plan:

Prevention and Mitigation:

CSO System

In addition to the WCIU 24/7 campus security team, Providence has implemented a full- time Campus Safety Officer (CSO) system. At all times someone is designated as the CSO — if that person is not available, he/she will designate an individual to act in his/her place.

The CSO schedule is as follows:

9:00 am to 5:00 pm	Dean of Student Life / Director of Student Activities
5:00 pm to 10:00 pm	Resident Life Staff on Duty
10:00 pm to 6:00 am	WCIU Campus Security Officer
6:00 am to 9:00 am	Resident Director

Daily Activity Report (DAR)

A daily activity report is documented by the WCIU campus security officers and kept electronically with the WCIU dorm office. The DAR documents any incidents that have occurred on campus.

Missing Students Policy

If a staff member is informed that a student has been missing, the RD will check with resident life staff to see if they have information, if not the RD will attempt to contact the student, his/her roommate, and the emergency contact person on file with the dean of student life. If the student is not located after 24 hours, the local law enforcement will be called.

Room Checks

At the beginning of each year, the resident life staff talks with resident students about room furniture setup to ensure the room is safe in case of a fire or earthquake. Following the safety meetings, the Res Life staff conducts periodic room safety checks approximately each month.

Safety and CMP Training

Each August, all faculty, staff, and students will be instructed in the Crisis Management Plan, including any updates in procedures or contact information. Additionally, the student life staff will conduct periodic fire and earthquake drills with students.

Phases of Response:

Initial

The first response in any situation should always have the safety of the students and the college community in mind. Any college employee is able to make a judgment about when and if to call the proper authorities. Contact 9-1-1 or your supervisor as soon as possible before a situation gets out of control. Remember, dealing with an initial small incident is much better than ignoring a situation until it becomes serious. Inform your department head ASAP (see Appendix A: Administrative Chart).

Action

After being contacted, the department head(s) and the Crisis Management Team (CMT) will assign a category (critical incident, crisis, or disaster) to the situation and decide upon a plan of action.

Resolution

Following the emergency, the department head(s) will submit a report to the full CMT. A decision will be made by the CMT regarding what further action needs to be taken to follow-up the situation.

Types of Emergencies:

Following the Initial Stage of response, the CMT will identify the incident as one of the following:

Critical Incident: A critical incident is an event that causes disruption to part of the campus community such as a medical emergency (choking, asthma attack) or an accident or incident away from campus (car accident, student off-campus arrest).

Stage 1 — This is a critical incident which only affects one department. It can be handled by the head of that department without involving the full Crisis Management Team. The department head should inform the rest of the Crisis Management Team ASAP. The department head should handle this situation and submit a report summarizing the incident, the action taken, and the continuing ramifications within 24 hours of the incident (see Appendix E: Incident Report).

Stage 2 — This is a significant critical incident that involves multiple departments. All members of the CMT should be notified ASAP. The heads of each affected department will be contacted along with the president of the college. The department heads, along with the president, will assess the situation together and decide on a plan of action. Within 24 hours, a report will be made to the full Crisis Management Team regarding the incident, actions taken, and the continuing ramifications.

Crisis: A crisis is an unexpected event that disrupts the entire institution such as a health/safety emergency (fire, flooding, chemical spill, epidemic) or a criminal incident (intruder on campus, sexual assault).

Stage 3 — This is a serious crisis that affects the entire college campus. After contacting emergency personnel and handling the initial stage of the crisis to ensure the safety of the campus, the CMT should be notified ASAP. Upon notification, the entire CMT will meet together to assess the situation and decide upon an action plan. Following the incident, the president will assign one of the team members to write a crisis report to be submitted to the CMT at an official meeting.

Disaster: A disaster is an unexpected event that disrupts normal operations of not only the institution but the surrounding community as well, such as a natural disaster (destructive Santa Ana winds, major earthquake, airline crash in the near vicinity of the campus)

Stage 4 — This is a regional or national emergency that affects the college campus but also the surrounding community. All employees of the college should act to ensure safety of the students and employees; the entire CMT will be notified ASAP. Upon notification, the CMT will meet together to assess the situation and decide upon an action plan. Following the incident, the team will construct a crisis report.

General Emergency Procedures:

Alarms/Announcements: Each of the buildings is equipped with a fire alarm system to alert students of a smoke/fire emergency. The college utilizes a variety of communication methods to relay announcements to the students, including email blasts, text messaging, face to face, announcements after chapel, facebook, and alerts posted on the college website. The college will utilize the most appropriate communication method for the emergency being faced at that time—if you receive an emergency message, follow the instructions immediately.

Building Evacuation: If a building needs to be evacuated, all individuals need to follow the evacuation plan posted in each building or residential quad. Essentially, all individuals need to move quickly and safely to their evacuation site. If the building needs to remain vacant for an extended amount of time, the Crisis Management Team (CMT) will decide upon a long term relocation plan.

Campus Evacuation: In the event that the campus (or an individual building) needs to be evacuated, all evacuees need to move immediately to the primary evacuation location: the NW corner of the Aylward Parking Lot (corner of Howard & Wesley). If this primary location is unsafe, individuals will be directed to a secondary location by a college staff member.

Delegation of Authority: When a department head is away from the campus during normal working hours or traveling out of the area at any time, a written memorandum must be issued to authorize another individual to act in his or her behalf.

Employee Injury: In the event that an employee of the college (including a student employee) gets injured, he or she needs to go to the medical clinic approved by workman?s compensation. If this injury is an emergency, call 9-1-1. Maps of local hospitals and the workman?s comp medical clinic are found in Appendix C & D.

First Aid and Emergency Kits: Each residential floor has a First Aid Kit and an Earthquake Emergency Kit located in the RA?s room; additional emergency/safety supplies can be found in the RD apartments also. These kits are kept in a centrally located place. These kits are updated annually and checked regularly. They also each have an updated Crisis Management Plan with contact phone numbers. All student life staff members are trained in CPR and First Aid.

Information Center: During any emergency or when an evacuation has been initiated, an information center will be set up in the Hesed Lounge (or at an alternate location to be announced if the Hesed Lounge is not available). If needed the information center will be established at the evacuation site. This is especially important if all other forms of communication have been disabled.

Lockdown: In case of building and/or campus lock-down, each building will be contacted using cell phones or another appropriate communication method. When a lock-down is in effect, every individual needs to remain inside his/her building (or possibly inside the room/office) until he/she is released by a member of the CMT or a police officer or firefighter.

Media Interaction: Only the president (or someone that he has appointed) can communicate with the media.

Emergency Protocols (CMP 2010 p. 7)

Instructions for Earthquakes

During the shaking:
Keep calm. Do not run or panic.

• If the earthquake strikes while you are indoors, take cover under heavy furniture, such as a desk or table, staying away from large windows, mirrors or other glass.
• If the earthquake occurs while you are outside, move away from buildings and utility wires. Move to an open area and stay there until the shaking stops.
• If the earthquake strikes while you are in a crowded public place, remain calm and seek shelter from falling debris. Do not rush for the exits?other people will have the same idea.
• If the earthquake occurs while you are in a car, pull to the side of the road, away from overhead power lines, remain in the vehicle, and turn on the radio. When leaving the automobile, move to an open area away from other cars.

After the shaking stops:
Prepare for possible aftershocks. Make sure you have shoes on. Check for injuries. Do not attempt to move persons who may be seriously injured unless they are in danger of further injury. Notify a college staff member immediately.

Take an inventory of the area you are in and notify the authorities present of any dangers so that an evacuation can be conducted if necessary. Evacuation of buildings is not automatic and depends on surrounding circumstances (i.e., gas leak, fire, or severe structural damage). If buildings are evacuated, stay out of them until directed to re-enter by a college staff member.

Incident Report (CMP 2010 p. 13)

Students are instructed during orientation to report any crisis management incidents to officials using a provided form.

Information for Crime Victims about Disciplinary Proceedings

HEOA Sec. 493(a)(1)(A) amended HEA Sec. 487(a) (20 U.S.C. 1094(a)): added HEA Sec. 487(a)(26)

Security and Fire Safety Reporting (SH 2010 p. 50)

The college maintains a page on the college website that annually reports security and fire safety information to the public as required by the Higher Education Opportunity Act (HEOA 2009). By October 1 of each year, a security and fire safety report will be posted to the college website and will include all federal requirements for compliance, including the security and fire statistics for the most recent three calendar years (beginning in 2009). These reports will be available in printed form upon request.

Upon written request by the alleged victim of any crime of violence or a nonforcible sex offense, the results of any disciplinary proceedings conducted by the college against a student who is the alleged perpetrator of such crime or offense. If the alleged victim is deceased as a result of the crime or offense, the information will be provided, upon written request, to the next of kin of the alleged victim.

Security Report — Missing Person Notification Policy

HEOA Sec. 488(g) amended HEA Sec. 485 (20 U.S.C. 1092): added HEA Sec. 485 (j)

The following information is distributed each fall to all students, making them aware of the missing student policy and giving them opportunity to record emergency contact numbers with the dean of students life. Students must sign and return an attached form that requests emergency contact information.

Missing Student Policy

If a member of the Providence community suspects that a student has gone missing, the student life staff will make every effort to locate that student by following the policy and procedures outlined below and in the student handbook. If you notice a resident student has been missing for 24 hours, contact the Resident Director to notify him/her of the situation; be prepared to provide information on last known location and description.

Overnight Off-Campus Trips

If you are going to be off-campus overnight, you must notify a member of the resident life staff. This can be done through any communication means: phone call, text message, email, written memo, or in person. If a resident student fails to make this notification and that student is missing for 24 hours, the college is obligated to follow the Missing Students Procedures.

Missing Students Procedures

• Once an RD is notified that a student has been missing for 24 hours, he/she will attempt to contact the missing student via cell phone.
• If this attempt is unsuccessful, the RD will contact all of the Res Life staff to see if any of them has knowledge of the whereabouts of the missing student.
• If no res life staff member is aware of the location of the missing student, he/she will contact the dean of student life to make him aware of the situation and to check to see if the student has an emergency contact person/number on file.
• If the RD still cannot locate the student, he/she will notify the local law enforcement officers and submit documentation to them of the procedures that were already followed.
• The dean of student life will contact the missing student?s parents making them aware of the situation.
• If staff has warranted concern about a missing student who has been missing less than 24 hours, the procedures listed above will be implemented earlier.

According to the Higher Education Opportunity Act (2009)

• Each resident student can complete this form to be kept by the dean of student life that registers a student cell phone number and a confidential contact person to be notified in the case that the student is determined missing. This emergency contact name will only be released to authorized campus officials and law enforcement officers in furtherance of a missing persons investigation.
• If a student goes missing for more than 24 hours, local law enforcement and the student?s parents will be notified. If the missing student is under the age of 18, the college is required by law to notify a parent or legal guardian immediately.
• Documentation regarding official missing students, along with any missing student reports, will be referred, as soon as possible, to a law enforcement department with jurisdiction in the area.

Fire and Safety Report and Fire Log

HEOA Sec. 488(a)(1)(E) amended HEA sec. 485(a)(1)(20 U.S.C. 1092(a)(1)): added HEA Sec. 485(a)(1)(T). HEOA Sec. 488(g) amended HEA Sec. 485 (20 U.S.C. 1092): added HEA Sec. 485(i)

An annual fire safety report will be distributed to all enrolled students and current employees by posting it on the college website. It will include for each on-campus student housing facility the following:

• The number of fires and the cause of each fire
• The number of persons who received fire-related injuries that resulted in treatment at a medical facility
• The number of deaths related to a fire
• The value of property damage caused by a fire

It will also include:

• A description of each housing facility fire safety system, including the fire sprinkler system.
• The number of fire drills held during the previous calendar year
• Policies regarding fire safety education and training programs provided to students and employees, including the procedures students and employees should follow in the case of a fire.
• The titles of each person or organization to which students and employees should report that a fire occurred.
• Plans for future improvements in fire safety, if determined necessary by the institution.

Currently, the college maintains a fire log that records by the date that a fire was reported, any fire that occurred in an on-campus student housing facility. The log includes the nature, date, time, and general location of each fire. These logs will be reported in October of each year, beginning in 2011.

Policies or rules on portable electrical appliances, smoking and open flames.

Appliances (SH 2010 p. 38)

You may have refrigerators (see the section on Refrigerators for more information), clocks, hair dryers, electric blankets, portable heaters, portable air-conditioners, microwave ovens, crock-pots, and computers in your room. Radios, TV?s, DVD/VCR players and stereos may be used as long as others in the dorm are not disturbed by their use. Please turn the volume down or use headphones during quiet hours (10 pm ? 8 am, daily).

Hot plates, clothes irons, electric skillets, toasters, toaster ovens, coffee makers, and other appliances with open heating elements are not allowed in dorm rooms. If you have any questions, please contact the Dorm Office.

Smoking (SH 2010 p. 32)

Providence maintains a smoke free campus. We are created in the image of God, and our bodies are the temple of the Holy Spirit; therefore, we must care for our bodies in responsible ways. There are a number of biblical principles that support a healthy lifestyle; however, the primary reasons for this policy stem from the addictive nature of tobacco (I Corinthians 6:12), and the propensity of secondary smoke to put the college community at a health risk, especially for those in our community with allergies or asthma. Since smoking (and secondary smoke) has been shown to be injurious to the health of the user and others, smoking is not permitted on the campus.

Procedures for Fire Safety and Evacuation

Instructions for Fires (SH 2010 p. 40)

If you discover a fire: Remain calm. Pull one of the fire alarms located throughout the campus. Exit the building immediately.

Fire Evacuations

ALL ALARMS SHOULD BE TAKEN SERIOUSLY. If you hear an alarm, it is MANDATORY that you exit the building. Evacuate the area to the designated evacuation location (NW corner of Aylward Parking Lot), walking as quickly as possible, closing all doors (but do not lock them) as you exit in order to slow down the spread of fire. Do not attempt to take your belongings with you. When you hear the alarm, evacuate immediately.

Before opening a door, check it for heat (top and bottom) with the back of your hand. If hot, do not open but exit through emergency window. The resident life staff will go from room to room to ensure complete evacuation.

If you are caught in heavy smoke, drop to your hands and knees and crawl to safety; hold your breath as much as possible; breathe shallowly through your nose and use a shirt or jacket as a filter.

When all people have been evacuated, move to the evacuation site and wait for an ?All Clear? from the proper authorities before returning to the building. If your clothing catches on fire, DO NOT RUN. STOP, DROP, AND ROLL.